Sunday, January 30, 2011

HOW TO WRITE A MEMO CALLING FOR MEETING?

We have a key point :

1. Who is calling the meeting?
2. What is the purpose?
3. What's on the agenda?
4. Date/Time/Location?
5. Is the meeting mandatory?
6. Will food be provided? How long is the meeting?

Are you in the preliminary stages of meeting planning? In other words, are you gauging participants or has the meeting already been planned and you just need to send the announcement?

In the memo, I would include the points listed above. You want to give as much info as possible.




This is an example of memo calling for meeting


UNIVERSITI KUALA LUMPUR
INSTITUTE OF PRODUCT DESIGN AND MANUFACTURING
(UniKL IPROM)

Notice of meeting

A meeting of the English Day for L01 Professional Communication 1 committee will be held in the Student Hub on Wednesday, 26 January 2011 at 09.30 am.

Agenda

1. Apologies for absence

2. Confirmation of previous minutes

3. Matters arising from the previous meeting

4. Brainstorming Activities for English Day

5. Any other business

6. Date and time of next meeting




25 JANUARY 2011



……………………………………………..
Nursyamime Binti Zulkafli
Secretary

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