Monday, February 7, 2011



In the beginning of meeting, everyone must have a clear picture of what needs to be accomplish, define how to reach the goal and set the stage for good teamwork. Start the meeting with identify the goals of the meeting by repeating the info listed in the meeting by repeating the info listed in the agenda to help to focus the discussion. Provide the background information by explain the context of meeting to prevent misunderstanding among the group. Outline the contribution that members can make during the meeting. It is necessary to remind the group about time constraints to prevent wasting time.


Members also can play an important role in making a meeting successful. Members should ask for help at the beginning and before meeting closed. Try to volunteer to be a record keeper or timekeeper. Members also should be tactfully bold and suggest canceling badly planned meeting. Not only for a leader, members should also responsible conducting business. The way of groups in conduct business and make decision in meeting can be approach by using the Parliamentary procedure. this method can be use when a groups' decision will be of interest to an external audience, when haste may obscure critical thinking or when emotions are likely to be strong. Keep order of business by reading of minutes, reports, unfinished and new business.


One method for giving every members' ideas an equal chance to be considered is nominal group technique (NGT). NGT methods is to elaborate for relatively unimportant matters but works well for important issues. Another approach is to give every member turn to speak and use questions. The types of questions are direct, reverse and relay questions.


Always remind the group of time pressure and redirect the discussion by summarize what has been accomplished and mentioning next task. Sometimes, use the relevancy challenges by questioning the idea's relevancy. Promise to deal with good ideas later. Keep asking questions and paraphrase to clarify understanding. After that, enhance the value of members' comment and pay attention to cultural factors.


Conclude the meeting on how well they follow up on any decision that have been made and close the meeting. The meeting should be closed when the scheduled closing time has arrived, the group lacks resources to continue, or the agenda has been covered. The discussion leader should give signal when time is almost up, summarize the meeting accomplishment and thank the group. After meeting has been closed, make the following up the meeting. This can be done by build an agenda for the next meeting, follow up on other members, and take care of your assignments.

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